Vaccines for Children

Extend your reach to providers

Photograph of a baby. Finding a way to get the quantity and quality of site visits needed for good oversight is a constant struggle for VFC program managers.

With limited resources and a serious need for provider education and data collection, most program managers wish they had a better way to get the job done.

A partnership with TMF may be the answer

We recognize that grantees must manage their resources for the greatest impact. Because TMF specializes in VFC project management, we can offer affordable solutions for any VFC program.

Collaborating with TMF extends your reach to providers, creating a partnership between VFC programs and the providers to improve the health of our children.

TMF has conducted more than 20,000 VFC/AFIX visits for the Texas Department of State Health Services since 2001 and over 600 for the Delaware Department of Health and Social Services since 2003. We have carried out more than 1200 VFC/AFIX visits and reported on 70 adolescent AFIX visits for baseline data collection for the Arizona Department of Health Services since 2006. Since beginning work for the Kansas Vaccines for Children Program in 2009, TMF has conducted over 80 VFC/AFIX site visits.

During the years that TMF has worked with various VFC programs, we have seen on average a 6 percent increase in immunization coverage for children 19 to 35 months of age.

"The site visit process conducted by TMF enabled us to capture practice-specific immunization rates, allowing us to focus on areas of needed improvement. Feedback from the review process has resulted in big payoffs - our overall immunization rate for 2004 was 98% higher than in past years. As a physician network of 214 pediatricians - including 81 primary care physicians and 40 community clinics - this is quite an accomplishment."

-Gail J. Callas, RN, MS
Assistant Vice President
Clinic Operations and Compliance
Cook Children's Physician Network

Our Expertise & Qualifications

Tailored to your program

TMF’s structured project management system is capable of handling both large-scale and small-scale projects. With more than seven years of experience working with VFC programs, TMF has the infrastructure in place to quickly respond to new contracts and to support the managers and field staff. TMF doesn’t take a one-size-fits-all approach to VFC and AFIX contracts. We take the time to learn your systems, and we work with you to tailor our activities to your structure, process, goals and resources.

Systems to track each visit

TMF’s experienced project management staff uses an internally designed administration system that can instantly report the status of any site visit:

Assignment to a field reviewer
Scheduling
Provider visit confirmation
Receipt of the report from the field reviewer
Submission of the report to the VFC program
Summary and analysis of data for internal use and Centers for Disease Control and Prevention (CDC) reporting

In-depth knowledge

TMF has a long history of collaborative working relationships with health care organizations and government agencies. As experts in this field we ensure your program is in line with the CDC’s most up-to-date requirements and best practices for the VFC immunization programs. For the last two years, TMF has been an active beta tester for the CDC CoCASA program, so we maintain an in-depth knowledge and understanding of the software enabling us to adapt best practices to a best fit for you.

Regional field reviewers with extensive training

TMF uses staffing agencies to contract regional field reviewers for VFC and AFIX services. TMF conducts extensive reviewer training based on CDC requirements and best practices, available resources and the needs of your VFC program. Reviewers receive a comprehensive resource manual developed to ensure the most accurate and current information for your providers. In addition to the initial training, TMF provides reviewers with on-going support and feedback via a toll-free phone line, e-mail communications and onsite QA reviews.

More visits

A partnership with TMF can:

Increase your onsite assessment and review of immunization and vaccine management practices
Provide opportunity for improved VFC oversight
Provide opportunity to focus on provider recruitment, vaccine management, follow-up and other vital activities

More feedback & education

TMF site visits focus on improving immunization practices through:

Open communication with providers that invites discussion, education and teamwork
One-on-one interventions to improve their immunization practices
Reminder/Recall training

More useful data

Using our expert knowledge of the CDC CoCASA software or a custom survey tool, TMF can:

Aid in accurate data collection
Ensure consistent data collection and reporting
Enable report review by TMF quality assurance nurses prior to submission to state VFC program
Provide summary and analysis of data that meets and exceeds CDC reporting requirements

More value

Because TMF has experience in efficiently managing large and small VFC site visit programs, we deliver the highest quality and quantity of services for the program dollars available.

Get a FREE consultation

TMF can develop a solution to meet the specific needs of your VFC program, for a free consultation call 1-866-320-0963.